EVENT & PROGRAM CHAIRS
2019/20 SCHOOL YEAR
If you are interested in volunteering for any open positions or helping the current chairs, please email firstname.lastname@example.org.
PTA EVENT & PROGRAM CHAIRS
Community/Restaurant Events Chair: Jill Savage & Amanda Waters
Barnes & Noble Night Chair: Lischele Knight
Oasis Family Night Chair: Kristen Neff
Spirit Wear Chair: Melissa Stottmann
Scholastic Book Fair Chair: Chelsea Collins
Dragon Dance Chairs: Brandi Savage
Box Tops/Store Rewards Chair: CHAIRPERSON NEEDED!
Workroom Chair: POSITION OPEN!
Clothing Closet Chair: Suzanne Noval
Library Helper Chair: POSITION OPEN!
Teacher Appreciation Week Chair: Trish Barnyak
Movie Nights Chair: Katie Schaedler
Lego League Chair: Meagan Mika
Community/Restaurant Events Chair: Coordinate dates with various community restaurants or activities to promote community and fundraising. Events include (but not limited to) Chick-Fil-A, Grotto’s, and Chuck-E-Cheese. Create and distribute flyers and other marketing materials to promote events. Attendance of events is ideal or designate a volunteer to oversee on night of event. Time Commitment: Summer planning and contacting restaurants or venues.
Barnes & Noble Night Chair: Coordinate date with Barnes & Noble. Work with PTA on available calendar dates. Solicit teacher volunteers to read during the event and parent volunteers to assist with gift wrapping. Create and distribute flyers and other marketing materials to promote events. Time Commitment: 1-3 hours planning and attendance at the event (or designate a volunteer).
Oasis Family Night Chair: Coordinate date with Oasis. There is a designated day/time to contact Oasis in the summer to secure a date for the school year. They only offer the program on Monday evenings to schools. Work with PTA on available calendar dates. Solicit volunteers to assist with checking in families on the night of the event. Create and distribute flyers and other marketing materials to promote events. Time Commitment: 1-3 hours planning and attendance at the event (or designate a volunteer).
Spirit Wear Chair: As the spirit wear chair, you would work with the board to select the Spirit Wear shirts, sweat shirts, or other products to be sold at beginning of the school year and during PTA events. You would place orders and work with the selected vendor(s). Time Commitment: Planning over the summer and monthly attend events to sell spirit wear or designate volunteers to sell at events. We primarily sell spirit wear at the events in the beginning of the school year.
Scholastic Book Fair Chair: Work with Scholastic and the PTA board to secure dates for the Fall and Spring book fairs. Create and distribute flyers and other marketing materials to promote event. Solicit volunteers to assist with the book fair via signup genius. Work with school on logistics for the room setup. Time Commitment: Planning over the summer to secure dates. Promoting event and soliciting volunteers the month leading up to the book fair dates. Availability to be at the book fair or designate volunteers to oversee the book fair if you are unable to be there.
Dragon Dance Chair: Work with committee to organize the Dragon Dance which includes soliciting donations for giveaways to the students, decorating, securing a DJ for the event, solicit donations for bake sale, and solicit/coordinate volunteers for the event. Create and distribute flyers and other marketing materials to promote event. Time Commitment: 1-2 planning meetings with committee plus time spent on promoting event and soliciting donations/volunteers. Availability to be at the event or designate a committee member to oversee if you are unable to be there.
Box Tops/Store Rewards Chair: Coordinate volunteers to assist with sorting, counting, and mailing Box Tops and coordinating with Store Rewards partners as needed. Time Commitment: submit 2-4 times per year. Completed at home or school.
Workroom Chair: Coordinate volunteers to assist teachers in the workroom. Volunteers assist teachers with copying and cutting items for class. Time Commitment: 3-4 hours to solicit and coordinate volunteers. Ideal if you can volunteer time working in the copy room.
Clothing Closet Chair: Coordinate volunteers to assist in maintaining the clothing closet. Assist with keeping the closet organized including sorting and washing donating clothes. May also need to purchase additional items that are not donated. Time Commitment: 3-4 hours to solicit and coordinate volunteers. Biggest chunk of donations arrives in the beginning of the school year. Need total volunteer hours of 6-8 hours each week to keep on top of clothing that may need to be washed.
Library Helper Chair: Coordinate and train volunteers to assist in the library. Time commitment: Training and soliciting volunteers primarily occurs in the beginning of the school year. Minimal organizing of volunteering for the remainder of the year.
Teacher Appreciation Chair: Coordinate monthly Teacher Appreciation events and Teacher Appreciation Week. Time commitment: 5-8 hours of planning prior events and must be available to run/coordinate volunteers & donations for the week-long Teacher Appreciation week.
Movie Nights Chair: Oversee and organize the movie nights. Two movie nights are held during the school year (K-2 and grades 3-5). Responsible for renewing movie license, selecting movies (with approval from the board and school), creating/distributing marketing materials, and organizing volunteers and donations for the nights. Time commitment: Initial Planning 2-4 hours. Availability to be at events.
Lego League Chair: Oversee and organize Lego League. This includes recruiting coaches, organizing teams, preparing and distributing marketing materials, and organizing the expo. Time commitment: Initial planning 7-10 hours. Availability to be at weekly meetings during the event or designate a volunteer to oversee in your absence.